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RCAC Self-Help Builder News December 2011 Volume 4, Issue 4 >
A SHARES note
Finding SHARES Reporting Errors
By Nancy Jacobsen, RCAC rural development specialist
I receive lots of calls from grantees concerned their SHARES report doesn’t indicate a true number of points earned. Typically, a date has been entered incorrectly or not entered at all. For example, the dates of eligibility and loan closings have to be entered in the Borrower’s Screen, page 1 and page 1 of the Construction screen. The completion date of tasks is another common place to insert a date incorrectly. One indicator of a date being entered incorrectly is the total earned units on the Construction report are different than the SHARES report.
SHARES Construction Report
Note: The SHARES report shows total EU’s of 1.14; the Construction report shows 1.21
In this case the grantee hadn’t entered the dates of eligibility and loan closing on page 1 of the Construction screen.
Another grantee called, perplexed because they didn’t show all the EU’s they thought they earned. Upon further research we found a date on the Borrower’s Construction screen, page 2, a completion date was entered as 3011 instead of 2011. SHARES didn’t count the task as completed yet – it wouldn’t count it until we reached the year 3011.
Sample of Page 1 of the Borrower’s Screen
Check to see if the Eligibility and Closing dates are correct!
Be sure to fill in all cells and check the correct year is entered.
Check for dates being entered incorrectly, especially the YEAR.
Lastly, if you can’t see any errors have a fresh eye take a look! It is not uncommon to look at the incorrect date and not see it. Our eyes play tricks on us and they see what we think they should see.
I welcome any and all comments you may have for ways to improve SHARES or any reports you’d like to see available in SHARES to njacobsen@rcac.org for further assistance. If you are having problems please contact your Technical Assistance provider or Nancy Jacobsen, 406-579-5202 or e-mail me at njacobsen@rcac.org.
Do you have any special tips or uses for SHARES? Send them to Nancy Jacobsen at njacobsen@rcac.org and we may print them in our Self-Help Builder News upcoming editions.